Enrollment Process. Apply Now!

Application Deadlines and Age Limit.

Application Deadlines depend on the type of course you want to take and the type of your visa status.

  • If you are considering entering the Long Term course, you will need to prepare the necessary documents 6-7 months prior to the starting date of the course.

  • We do not have application deadlines for short term courses (available for 90 days Short Stay Permission Holders), however, acceptance of all applications is subject to space availability and we recommend to apply as far in advance as possible.

  • Optional courses (General Japanese, Business Japanese, Private Japanese lessons) are available for those who are residing in Japan for the long term and do not have particular starting date and application deadlines. Students may be accepted at any time as long as they are at the right level, so please contact us for further information.
Age limit: There is no age limit, however regular course applicants should have graduated from their final place of study within the last five years.

How to apply?


We encourage you to apply online, but you may also print out a printable Application Form from your browser and send it by mail or Fax. Please note that you may apply online only if you pay enrollment fees and the tuition deposit online by credit card.

We accept VISA and MasterCard. In our Online Secure Form, we utilize the Secure Socket Layer (SSL) authentication and RC4 128 bit encryption technology. SSL encryption protects information being transmitted across the internet to our processing center.

Click here to access our Online Secure Application Form


You can also print out a monospaced printable application form from your browser, fill in your application and send it by post or by fax. If you use the printable application form, you can make your payment of the enrollment fees and the tuition deposit by credit card, check or international money order or by wire transfer to our bank account.

Please send us the folowing:


  1. Completed application (printed or online).

  2. A non-refundable application fee of US$100.00, course registration fee of $350 and the tuition deposit of $200. The tuition deposit is a part of the total program fee. The tuition deposit is not a separate charge. Please note that your application will be considered only when your payment of the enrollment fees and the tuition deposit has been received.

Upon receiving your application and enrollment fees and the tuition deposit, we will send you a registration confirmation and invoice (for short term and optional courses).

The payment of the balance of fees is due upon receipt of invoice. Your place will be confirmed only when the full payment has been received. We must receive a full payment before we send you the Official Letter of Acceptance.

You may pay by wire transfer, check or money order, or by credit card. We accept Visa and Mastercard. You will find payment details on the printable or online Application forms.

A visa is not required for U.S. passport holders who wish to stay in Japan up to 90 days for the purpose of non-paid activities such as sightseeing, visiting relatives or friends, business meetings, amateur participation in athletic meetings, attending a conference, etc. These activities also include short term language courses.

As of February 2008, Japan had taken measures concerning the waiver of visa requirements with 62 countries and regions, as shown in the accompanying table. Nationals of these countries and regions holding valid passports can apply for landing permission for short-term stays for such purposes as sightseeing and business trips without obtaining a visa. However, cases involving paid activities in Japan are excluded.

For more information about visa regulations in Japan, please visit A Guide to Japanese Visas.

If you applied for long term courses, we will send you the invoice and the list of documents in order to process your application based on the direction of the Ministry of Justice Immigration Bureau. Application documents differ according to nationality and region. The documents are required to apply for the Certificate of Eligibility on your behalf. The invoice must be paid when the Certificate of Eligibility is issued by the Immigration Bureau.

Japan Entry Procedures for Long Term students:

  1. "Permission for Entering" and "Certificate of Eligibility" will be granted after authorization by the immigration bureau, passport issuance by your government, and the payment and confirmation of expenses is completed. After receiving "Persmission for Entering" and "Certificate of Eligibility" please visit your local Japanese embassy or consulate to complete visa procedures.

  2. When you apply for a visa it is necessary to show your "Permission for Entering" and "Certificate of Eligibility" and other documents, and an interview may also be necessary, so please confirm what is needed and prepare for these matters.

  3. The "Certificate of Eligibility" is only valid at Japanese airports for three months after the date of issuance so please note that if you do not undertake entry procedures within this time it will become invalid.

  4. Please ensure you confirm with us regarding an appropriate timing for arrival in Japan because early or late arrival may cause a problem regarding your Japanese study or visa extension. Please also ensure you contact us and come to school directly after arriving in Japan.
Procedures Following Arrival in Japan:
  1. After arrival in Japan, it is necessary to apply for an "Alien Registration Card" and "National insurance Card" so please ensure you attend the orientation held by your campus for more information.

  2. It is not permitted to support your living expenses solely with part-time work. To work part-time the permission of the immigration bureau is necessary. This permission is given to students who have good school attendance rates and to whom it is deemed there will be no obstacle to their study, but if part-time work is carried out without this permission, the person and the employer will be penalised according to the law. To avoid such a situation, please ensure you consult with the school if it is necessary for you to work part-time.
For more information about visa regulations in Japan, please visit A Guide to Japanese Visas.


Click here to access our Online Secure Application Form



Other Terms and Conditions.

Holidays

Classes are normally not held and school facilities are closed on national holidays. Compensation will not be made for public holidays.

Attendance

Attendance is an integral part of your course and an important staple of the learning process. Neither refunds, nor class time will be given for classes not attended.

If Student Visa is denied

If a Student Visa application is denied, the student must cancel the course as soon as possible and all fees, except non-refundable items, will be refunded according to the cancellation and refund policy listed on our web site. The Student must return the Official letter of Acceptance, along with a letter from the Immigration Department stating that the student visa was denied.

Postponement of Courses

The office must receive written notification at least 21 days before your course begins in order to transfer the Deposits to a later course date.

Cancellation before arrival

You must inform the office in writing. Any refunds will be made within 30 days of cancellation notification. You will receive a full refund, excluding the non-refundable fees and the following cancellation fees:

  • More than 45 days before the course begins: no cancellation fee.
  • For cancellations made between 45 and 21 days prior to the commencement of the program: administration fee of $200.
  • For cancellations made between 20 and 7 days prior to the commencement of the program: administration fee of $200 plus 20% of total fees
  • There are no refunds if the cancellation received less than 7 days before the course begins.

Cancellation after the course and/or lodging has started

In no case money will be refunded once the course and/or lodging has started. No refund can be given for partial attendance or the discontinuance or interruption of the course. Deposits and fees are not transferable from person to person. Students are advised to take out cancellation insurance with their local provider in case they need to cancel while they are on the course.

Persistent Misconduct

The School reserves the right to terminate without notice the course and accommodation of any student who persistently misconducts him/herself in classes or in the family. Cancellation charges apply as above.

Force Majeure.

It is a basic stipulation of the agreement/contract between students and IPSA or consortium member schools or representatives, that neither IPSA, nor any of its member schools or representatives, is liable to the students in cases where IPSA or the school is unable to fulfill any services to which they are contractually bound because of labor disputes or other reasons beyond their control.

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