Enrollment Process. Apply Now!

Application Deadlines

We don't have application deadlines. However, all enrollments are subject to space availability. We recommend to reserve your place as far in advance as possible. Please note that the camp capacity is limited and many parents and group leaders are "Early Birds" and make their decision 6 to 10 months in advance. Apply Now!

Please note that all applications are considered in the order they received. We can confirm the place availability only after we receive your application.


How to apply?

We encourage you to apply online, but you may also print out a printable Application Form from your browser and send it by mail or Fax. Please note that you may apply online only if you pay fees and deposits online by credit card.

You need to complete and return the Application. A non-refundable application fee of US $100.00 and a tuition deposit of US $400.00 are required with your application. The tuition deposit is not an additional cost. The tuition deposit is part of the cost of your program and is deducted from the total program and enrollment fees after conversion in GBP. Please note that your application will be considered only when your payment of the application fee and the tuition deposit has been received.

You may apply online via our secure online application form or you can print out a printable application form, complete it and send by mail or fax to the Enrollment Center. You will find links to both forms below:

  • Online Secure Application Form.
    You may apply online if you pay the application and the tuition deposit by credit card. We accept VISA and MasterCard. In our Online Secure Form, we utilize the Secure Socket Layer (SSL) authentication and RC4 128 bit encryption technology. SSL encryption protects information being transmitted across the internet to our processing center.

  • Printable Application Form in PDF
    You can print it out from your browser, complete the form and send it by fax or mail to the IPSA Enrollment Center. Using this printable application form, you can make your payment of the application fee and the tuition deposit by credit card, wire transfer and money order.

Upon receiving your application and required payments, we will send you an e-mail (or fax) confirmation and invoice within four to five business days. The confirmation will contain the details of your course and all pertinent costs. The invoice will be issued in GBP. You can make a payment in U.S. Dollars according to the current exchange rates. The payment of the balance of fees is due upon receipt of invoice. Your place will be confirmed only when the full payment has been received. Once we receive your full payment, you will be sent a visa letter.

You may pay the balance by wire transfer, check or money order, or by credit card. We accept Visa and Mastercard. We will send you payment options and details in the registration confirmation.

Apply Now! Click here to access our Online Secure Application Form



Visas, Permission to Travel, and other travel documents

It is the responsibility of the student's parents/guardians to contact their local embassy (or other appropriate office) in good time in order to obtain any visas/entry documents required for visiting the UK. In cases where a visa is refused, please send us a copy of the visa refusal letter from the Embassy or Consulate. Our normal cancellation charges apply if notification of a failed visa application is received 30 or less days before the course begins. If the visa refusal letter is received more than 30 days before the course begins, a full refund will be given less non-refundable items, administration fee and bank and payment processing charges, if any.

Please be aware of your country's requirements on the laws regarding unaccompanied children travelling abroad. A consent document or letter may have to be produced upon departure to prove that the child has the permission of the parents or guardian to travel.

To ensure that individual junior students travelling alone, and small groups of juniors travelling without a group leader, are not held up at UK Immigration, we will issue a letter of confirmation to be shown upon arrival.


Other Terms and Conditions.

Changes to enrollments

We reserve the right to charge an administration fee of GBP 50 each time course details are changed after documentation has been issued and sent with confirmation. This charge will not apply to extended courses.

Medical facilities

Students taking any medicines should give their medicines to our staff as soon as they arrive on the campus. Clear written instructions (in English) on how the medicines should be administered must be obtained from the student's parent(s)/guardian(s) and given to our staff as well. Students should also inform us of any allergies they may suffer from.

If students feel ill during their course they should tell a member of staff immediately. We will then be able to provide any assistance that may be required.

In the UK, for students from most European Union countries and others with reciprocal arrangements, general medical treatment is usually free. Prescription charges apply to prescribed medicine. Students from other countries will usually have to pay to see a doctor.

Insurance

Every student must have a comprehensive insurance package before leaving home. This should cover loss and/or damage to personal belongings, medical expenses in the event that the student is ill, and course fees in the event of an unexpected cancellation or curtailment of the student's course.

Insurance for UK courses can be easily purchased from www.course-u-can.co.uk. We recommend the "Five Star Cover".

We accept no liability for the loss of, or damage to, any person's property while on the summer school premises, or while engaged in leisure activities outside the campus.

Group Leader responsibilities

Group leaders are responsible for coordinating the requirements of the students in their group. They should liaise regularly with our staff to ensure the smooth running of the programme. Regular meetings are arranged between the school management and group leaders (normally at least twice a week) and group leaders are required to attend these meetings. Group leaders can only be responsible for students within their group.

Group leaders are responsible for the conduct of members of their group and maintaining discipline. It is important that group leaders ensure that their students arrive on time for scheduled activities and excursions in the interest of all students on the course.

All group leaders will be asked to sign a form stating that they are a fit and proper person to be allowed unrestricted access to under 16s.

We will also issue all group leaders with clear guidelines of what they can expect from us and what the school can expect from them. Both a member of the staff and the group leader must sign this form.

Cancellation Policy

Program Cancellation before the course starting date:

Cancellation fees are charged as follows, and any balance is refunded less non-refundable items and bank fees and payment processing charges (if any). Any refunds will be made within 30 days of cancellation notification.

Cancellations received:

  • 40 or more days before the course begins: cancellation fee in the amount of the tuition deposit;
  • 30 or more days, but less than 40 days before the course starting date:
    cancellation fee in the amount of tuition deposit + 50% of the program fees;
  • There is no refund if the cancellation received 30 or less days before the course starting date.

  • Students who do not obtain a visa, will be refunded the complete amount paid less non-refundable items (application and registration fees, accommodation placements fees, international courier service and bank charges if any) and administration fee in the amount of the tuition deposit, if they inform the office in writing no later than 30 days before the program starts. Otherwise, our regular cancellation policy is applied. The student also must return to the Enrollment Center the denial letter from the English Embassy (Consulate).

In no case money will be refunded once the course and/or lodging has started. Deposits and fees are not transferable from person to person. Students are advised to take out cancellation insurance with their local provider in case they need to cancel their courses within 30 days of the start date, or while they are on the course.

Force Majeure.

It is a basic stipulation of the agreement/contract between students and IPSA or consortium member schools or representatives, that neither IPSA, nor any of its member schools or representatives, is liable to the students in cases where IPSA or the school is unable to fulfill any services to which they are contractually bound because of labor disputes or other reasons beyond their control.

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