The following POLICIES are designed to assist the student and the employer in the development of a meaningful internship experience.
Advisor - the student's assigned academic advisor.
Cooperating Employer - University, industry or government, agency, business or organization that has agreed to participate in the internship program and whose participation has been agreed to by our school.
Supervisor - University, industry or government, agency, business or organization member who supervises the student's internship experience. Such person should be knowledgeable in the area of work in which the student is gaining experience, and may or may not be the student's advisor or coordinator.
Students must be enrolled at our school for internship credit and must have a HIGH INTERMEDIATE level of Spanish (or higher if the internship requires it). our school and the employer will determine student eligibility for internship credit. Criteria may include grade point average, major field, experience, language skills, among others. To qualify for an Internship: Students must have taken at least five courses in the field of studies related to the internship program they solicit, 3 of which must be upper division (Junior/Senior). It is highly recommended that students take an intensive Spanish course (4 weeks) at our school prior to the internship to refresh language skills and become acquainted with the country before the internship begins. Students must also be in good academic standing (2.6 or better).
Students may obtain a maximum of 4 internship credits for a given internship assignment. (Student teaching in a teacher certification program is not considered as an internship and is exempt from these limitations). Credits are awarded based on the complexity of the internship assignment and the student's accomplishments -not merely length of time spent.
Internship Credit: Students must work a minimum of 90 hours, in no less than three weeks, in order to receive 3 credits. This can be defined as 30 internship hours is equivalent to 1 credit. Satisfactory completion of the internship is determined by : Check-in Meetings, Reflection Journal, Application Project or Work Experience Portfolio, Supervisor's Performance Evaluation, Final Presentation of work experience.
Repeating the internship assignment for academic credit is possible only with different objectives, and within the established maximum 8 credits (2 different internship assignments and evaluations).
Credit earned in internships may be used for professional (those related to the discipline), elective or open elective credit.
Credit beyond the set maximum of 8 internship credits may be granted through a special Internship Independent Studies course (15 to 20 course contact hours + 40 internship or research hours). The Intern must undertake and additional project, beyond the internship hours. The project must be consistent with criteria established by the home institution and the intern's original objectives.
Credit should be awarded during the semester that the internship is completed.
Grading - Each Advisor will determine the grade by evaluating: Check-in Meetings, Reflection Journal, Employer Project or Internship Experience Portfolio, Supervisor's Performance Evaluation, Final Presentation of Internship experience. The transcript will reflect a P (pass) or NP (no pass) evaluation.
Initiate Participation - Students must write a letter of proposal and intention to our school at least three months prior to the desired semester of participation in internship programs.
Consideration of Employment Opportunities - Students should obtain information concerning the requirements for potential opportunities in specific areas of interest from their home institution, enrollment agency or directly from our school.
Preparation of MOU - Students should prepare a resume and/or the personal data MOU sheet.
Determination of Specific Objectives - Students will assume primary responsibility to determine specific objectives of the internship in consultation with their faculty supervisor and our school, and will also identify activities that will relate to these objectives.
Procedures - Students will submit an application for internship participation and sign the MOU. Students will register at our school and pay tuition and fees associated with the internship assignment during the first week of the program.
- The student will submit periodic progress reports (weekly or bi-weekly) or journal to the our school faculty advisor.
- The student must to meet with the faculty advisor to discuss their Internship experience portfolio and set presentation dates, with the number and frequency to be determined by the International Programs Center and the faculty advisor.
- The student will submit a final Internship Experience portfolio which is evaluative in nature and which makes recommendations for future internships. The report should be more than the compilation of the journal or weekly reports. It should provide a thoughtful critique of the experience and self evaluation of his/her performance.
- Additional assignments and/or specific on-site projects may be added as part of the Employer supervisor's evaluation process.
- The student will develop a 15 to 30 minute presentation of the Portfolio or general internship experience to be presented at the end of the assignment to the faculty supervisor (and possibly other faculty members).
Faculty Supervisor Responsibility
Identification of Objectives and Activities - Assists the student in identifying internship objectives that are consistent with the intention of the program and the student's interests and capabilities.
Supervision of Internship - Provides indirect supervision by reviewing progress reports that are submitted by the intern. Serves as contact person when cooperating employer finds it desirable to discuss aspects of interns program. On- site visit by the faculty supervisor is desirable whenever practical. May serve as project supervisor if student elects to take Independent Studies course in addition to internship.
Cooperating Employer Responsibility
Approval of Objectives and Activities - Signature on Memorandum of Agreement signifies that stated objectives can be achieved and stated activities are feasible at the proposed work site.
Provide professional educational experience - Provide the opportunity for a student to receive a professional educational experience.
Evaluation - May assist the Faculty Advisor in the final evaluation of the student's performance and will turn in his/her own evaluation. Takes under advisement suggestions made by intern in final evaluative report as to how future internships at the site could be improved.
Students who participate in our school Internships Program are required to do the following:
Successfully complete an orientation program prior to starting their international internships. This orientation will focus on developing cross-cultural intelligence, understanding and skills. Students will be required to study the culture of the countries in which they will be working prior to completing this orientation program.
Meet with the faculty advisor a minimum of once per week (via email or in presence) to discuss the student's performance in the internship, his/her adjustment to the culture of the country in which he/she is living and working, and any assigned readings or work for the week.
Complete either an "Employer Project" or an "Internship Experience Portfolio." The Employer Project (EP) option requires students to design, implement and evaluate a project that analyzes an issue of interest to the employer and makes recommendations for addressing the issue. The Internship Experience Portfolio (IEP) option requires students to conduct additional research, documentation (pictures, samples) and analysis of their specific internship activities in order to maximize their learning from these experiences.
Meet with the advisor and possibly other faculty or students for a final presentation of their projects and portfolios.
Internship Assignment Process
- The intern candidate, University or Agency sends curriculum, application or MOU with the candidates profile, objectives and academic qualifications.
- The school consults with the organization or company most suitable for the internship about placing the Intern according to "clear" objectives and expectations.
- The organization or company assigns a supervisor for the intern
- The school assigns an academic advisor to monitor the internship and a host family for the Intern.
- The school structures and MOU or makes information changes on the original to reflect internship assignments and issues an invoice.
- The Intern, University or Agency sends flight information so the school can arrange airport pick up.
- The Intern must take a placement exam for language level verification and attend a general orientation.
- Somebody from the the school staff will accompany the Intern to his/her first day to the company or organization just so the Intern can figure how to get there.
- After the Intern has determined his/her schedule he/she must communicate with the advisor to set up their meetings schedule and project structure.
- The Intern will meet with his/her academic advisor weekly or bi-weekly (depending on internship location). The intern will go over journal entries, photographic materials or any information related to the internship during the academic meetings.
- The Academic advisor and the Intern will set up a date and time for the final Internship Experience portfolio presentation.
- The company or organization supervisor will turn in his/her evaluation of the Intern's performance.
- The Academic advisor will turn in the final evaluation document with the internship completion resolution in order to issue an academic transcript from our school.